o Permit from the relevant parish / municipal office (Application should be made at the local parish office).
o Police Permit – Application to be made to the Superintendent of the area division.
o JACAP and JAMMS Permit (if music is being provided by ZIP 103FM) - Application to be made to the relevant corporate office.
o In addition, the client should have Public Liability Insurance and relevant security under this section.
ii. Secure area to be provided for our Broadcast Unit and the "On the ground" crew. iii. The client should provide access to uninterruptible power at the event for the broadcast crew. iv. The client must prepare media access passes and parking passes for all ZIP 103 FM broadcast team members. Personnel from Zip 103 to cover OB are; o Host for Links. o On the ground MC. o Engineering Team o Branding Team o Producer o Zip Fm Manager Representative v. All information on the event should be submitted to the Sales and Programmes Department at least five (5) working days prior to the Outside Broadcast. This includes. o An outline for the day's activities. o the sponsors to be interviewed. o all the relevant contact names, job titles, emails and numbers. vi. Booking Confirmation must be sent at least ten (10) working days prior to proposed date of the OB to receive full entitlements. Please note; o Promos will be reduced based on the time the event booking is received. § 5 working days remaining to the event: 10% reduction § 4 working days remaining to the event: 20% reduction § 3 working days remaining to the event: 30% reduction § Less than 3 working days remaining to the event: No promos vii. The client will receive 40 x 30 seconds commercial entitlements to air, the week of the Outside Broadcast. 10 x 30 Commercial to be taken during Broadcast and the remaining 30 will be disseminated as follows: o 5: 6AM-10AM, 5: 10AM-2PM, 5: 2PM-6PM, 5: 6PM-10PM, 5:10PM-2AM and 5: 2AM-6PM. viii. Price is subject to change if the client's request differs from the standard package. ix. The client must allow Zip 103FM access to set up and brand the OB space. Zip branding must be prominently displayed at the venue or at the broadcast area/zone. x. Surcharge Rates o Transportation surcharge of $20,000 + GCT for OB’s outside of Kingston. o 25% for an additional hour broadcast. o ZJ additional hours can be booked and are subject to Zip FM’s ZJ booking rate, which must be approved by the Zip FM General Manager. o Additional Link: $35,000 + GCT per link xi. Cancellation o Cancellation on the part of the client must be communicated in writing to Zip 103 FM at least three (3) working days before the event. In the event of a cancellation on the client’s part, the client will be charged all costs incurred by Zip 103FM, that was associated with the event or a minimum of 25% of the booking fee. o Cancellation on the part of ZIP 103 FM will be communicated in writing to the client and all monies paid by the client will be refunded to the client. o Zip 103 FM will not be held liable for cancellation of the event nor be deemed to have defaulted under or breached any agreement, for failure or delay in fulfilling any performance or duty when and to the extent such failure or delay is caused by or resulted from acts beyond the reasonable control of the affected party, including but not limited to: acts of God, flood, fire, earthquake, explosion, pandemic, war, terrorism, invasion, riot, civil unrest, government order or law, strikes, labour stoppages or slowdowns, or shortage of power, supplies or transportation. The affected party shall promptly notify the other party in writing of the occurrence of such force majeure event and use reasonable efforts to mitigate the impact of the event on its performance. xii. Social Media – Zip 103 FM will provide live updates via social media of the OB as follows; o One (1) Collage Post o One (1) Video Interview Clip Post